About the Role
The Bookkeeper / Service Coordinator position will be responsible for the day-to-day office duties of the Maintenance Department. Strong communication and organizational skills are critical with a drive for fostering strong relationships with staff, subcontractors and vendors and most importantly customers.
Duties
Assist with all facets of administration: systems, billing, purchase orders, procurement and work orders and job creation as needed.
Review and process invoices, expense reports, and time sheets ensuring appropriate documentation, accurate calculations, account/project coding, proper approvals and compliance with established policies and procedures.
Meet weekly and monthly deadlines, resolve issues, and assist with billing and other accounting duties as assigned.
Interact with managers, technicians, and other accountants to resolve any billing issues and follow up on delinquent receivables.
Coordinate and account for job and project work by administering job and subcontractor contracts and generating work orders through an online application.
Assist Service Manager with general projects including items such as safety, fleet tracking, sales administration, recruiting and all training.
Requirements
Experience in accounts payable, familiarity with services billing/scheduling
Experience with ComputerEase or another construction or contractor accounting software and excellent Excel knowledge
Strong attention to detail and advanced organizational skills are required, along with the ability to take initiative
Ability to work independently with excellent problem solving and organizational skills
Excellent verbal and written communication skills
Looking for a team-oriented individual who is motivated to help others within the team